charges for reference services


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	The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies and other reproductions of copyright materials. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use" that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law. All payments must be made in U.S. dollars. North Dakota sales tax will be charged on all copies. All charges subject to change without notice.

Photocopies:

letter-size (8½ x 11) and legal-size (8½ x 14) office copier copies: 10 cents

11 x 17 inch: 20 cents each

Microfilm services:

Vesicular duplicates of microfilm, $55.00 per roll
16mm microfilming, $.20 per exposure
35mm microfilming, $.35 per exposure
Paper reproductions from a reader printer: 25 cents self-service.
Postage and handling for microfilm (shipped UPS): 1-4 rolls, $6.00; add $.50 per roll for more than 4 rolls (e.g., 5 rolls, $6.50; 6 rolls, $7.00; etc.).
Foreign orders, including Canada, will be quoted individually.
Microfilm will not be loaned outside the U.S., except to Canada. Microfilm copies can be produced for sale to other foreign researchers.

Interlibrary loan:

Interlibrary loan of microfilm:

In state $2.00 per roll
Out of state $4.00 per roll, 5 rolls per patron, per loan.
Canada $8.00 per roll, 2 rolls per patron, per loan.

Interlibrary loan (photocopies): $.25 cents per page (plus $1.00 postage)
Microfilm will not be loaned outside the U.S. except to Canada. Microfilm copies can be produced for sale to other international researchers

Searches:

Census: $5.00 per household, per location, per census. (Form available in .PDF format)[For a free Adobe Acrobat viewer, go to the Adobe Web Site]
Naturalization: $5.00 per name (statewide index search)
Newspaper search (e.g., obituary, birth announcement): $5.00 per search (Includes postage and photocopy, up to 2 photocopies, if name is found.)
Specific item search from indexed materials: $5.00 per search. Up to 2 pages included in cost; additional pages will be charged at normal copying costs plus postage. If more than 25 pages, staff time will be charged at $25.00 per hour with a one hour minimum. Specific item searches include copying of indexed biographical data and searches of indexed archival materials.
Additional copying will be charged at $.25 per page plus $1.00 normal postage (up to 5 pages) and handling. Postage will be higher for more than 5 pages.
Searches or requests for information beyond those defined in information sheets will be charged at $25.00 per hour depending upon available staff time or will receive a recommendation for referral to a non-staff researcher.

Photograph reproduction:

(Form available in HTML Format or .PDF Format [Fillable - print and mail or fax after completing]) [For a free Adobe Acrobat viewer, go to the Adobe Web Site]
Black and white prints:
- 5 x 7 or smaller $15.00
- 8 x 10 $20.00
- 11 x 14 $30.00
Digitized image

Low resolution image (suitable for web display, school reports, and previewing. 72 ppi file, maximum size 720 pixels in longest dimension. $ 8.00
High resolution image (requires approved permission to publish), 600 ppi file. Output size varies with size of original. $ 20.00
CD-ROM supplies charge $ 4.00

Preview copies* (laser print on plain paper) $ 1.00
Postage and handling $ 2.00 (up to 2 prints)
More than 2 prints, add $ .50 per print
Rush order (5 business days - 5 print max.) double the standard price per item

*Preview copies will be made only from existing digitized photographic images. To better conserve the photographic print collections, we will not copy photographs on an office copier.

Other:

Facsimile transmission: $3.00 minimum (up to 5 pages); 50 cents per page over 5 pages
High speed audio cassette duplication: $5.00 plus postage and cassette cost.
Real time audio duplication: $25.00 per hour staff time (one hour minimum) plus postage and cassette cost.
Video cassette duplication: $25.00 per hour staff time (one hour minimum) plus postage and cassette cost.
SHSND supplied cassettes $5.00 per VHS video cassette; $2.00 per audio cassette.
Postage $1.50 per audio tape; $5.00 per video tape.
Rush orders (if staff time available) $25.00 or double cost of order, whichever is greater.

All charges subject to change without notice.

Reproduction rights (one-time only, non-exclusive, includes still and video):

The State Historical Society of North Dakota State Archives and Historical Research Library has assembled extensive photographic and moving image collections. While one of the main concerns of the Society is the permanent preservation of these invaluable historical images, their use by interested researchers is also encouraged. In order to preserve properly the collections for future generations, make them available for current use, and honor the rights of copyright owners, the following policies have been established.

•          No materials may be borrowed. All reproduction work is done through the archives. No attempt is made to provide archival quality prints.

•          All reproductions made are for personal reference use only, and possession of a reproduction does not constitute permission to publish it. The term "to publish" includes, but is not limited to, print, film, video, slide presentation, television, computer or other electronic media, and exhibit formats. To publish a reproduction from the Society’s collections a "Request for One Time Use of Photographic Image" must be completed and signed. We do not offer our images for commercial alteration, reproduction and resale.

•          In requesting to reproduce materials from these collections, the requester agrees to indemnify and hold the State Historical Society of North Dakota and its staff harmless and free from liability for acts of the requester in any action involving infringement of the rights of any person or heirs and descendants under statutory copyright.

•          The State Historical Society of North Dakota reserves the right to refuse to grant permission and/or to provide photographic reproduction services to publishers and individuals who have not complied with these conditions.

•          Publication, exhibit, or reproduction of photographic images held by the State Historical Society of North Dakota is prohibited unless authorized by an approved "Request for One Time Use of Photographic Image" from the STATE HISTORICAL SOCIETY OF NORTH DAKOTA. In addition, you must credit completely and as specified in the "Request for One Time Use of Photographic Image.

•          Permission will not be granted for uses other than those specifically requested (Form available in HTML or .PDF) from the State Historical Society of North Dakota. The State Historical Society of North Dakota has a standard permission form which it asks publishers and broadcasters to use when seeking to use photos or video from its collections. As a rule we do not sign release forms developed by others since doing so may require additional consultation on our part. Multiple uses of an image must be identified. We do not issue rights in perpetuity or without limitations, or authorize re-issuing of rights to third parties.

Still images:

Non-commercial use, reference only: no charge beyond copy print or duplication costs and added production charges, if any.
Books, periodicals, and other published works, including those in electronic format such as web sites: In state $15.00 per still image; Out of state $50.00 per image (includes images of museum artifacts).
Broadcast or video use: In state $15.00; Out of state $50.00 per still image.
Commercial decorative display (still): In state $15.00; Out of state $25.00 per image.
Print advertising (still): In state $15.00; Out of state $25.00 per image.
Exhibit use: In state $10.00; Out of state $30.00 per image.

Video:

In-state news and documentary: no use fee; supplies and staff time charged for over 20 minutes @ $25.00 per hour.
Network or theatrical (video): $20.00 per second plus production costs, each occurrence.
Public television: $10.00 per second plus production costs.
Television commercials, corporate presentations, live events, concerts, etc. (video): not allowed.

Notes and definitions:

Fees may be waived for North Dakota newspapers and North Dakota news and documentary television programming, affiliated historical societies, and in-state publications produced by non-profit organizations.
News and documentary (in-state) includes newspapers and magazines, regular commercial station or public television news programs and historical or public issue documentary productions.
Commercial (in-state) includes all print and television advertising.
Network or theatrical includes all television or theatrical usage, including news programming and advertising.
All advertisers are advised that the use of personal images may require permission from the individuals pictured.
Requests for response by express or overnight delivery will only be honored if charges can be made directly to a Federal Express or other delivery service account.
Costs of any special services will be paid by the requestor. These costs will include necessary staff time (including travel time if necessary) charged at $25.00 per hour, staff expenses incurred, and the costs of the services themselves.
Only donating stations will be allowed use of their own products for commercials.
All duplication requires adequate prior notice.

Notice: Warning Concerning Copyright Restrictions

The copyright law of the United States (Title 17, U.S. Code) governs the making of photocopies and other reproductions of copyright materials.

Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purpose other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use" that user may be liable for copyright infringement.

This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

Copyright ©1999-2005 State Historical Society of North Dakota. You are free to use information from these pages for any non-commercial purpose. Any use of this information should credit the State Historical Society of North Dakota. Photographs shown on the State Historical Society of North Dakota's web site are taken from the collections of the State Historical Society of North Dakota and may not be included in any publication, printed or online, without the written permission of the Society.

(Information updated 09-29-05)